Now Hiring
Job Description - Accounts Payable Clerk
About us
The dream of Hopewell Center began in the
early 1950s when a group of parents sought services for their
children and founded Peter Pan Preschool. The group was incorporated
in 1966 and officially adopted the name Hopewell Center in May 1983.
As a private, not-for-profit agency,
Hopewell has experienced rapid growth in services, personnel, and
persons served. While originally focusing exclusively on persons
with disabilities, Hopewell has expanded its services to families
with infants and toddlers that are 'at-risk due to developmental or
socio-economic factors.
Hopewell now has an array of facility and
community-based opportunities, including family services, children's
services, employment services, and residential services. Today,
nearly 200 caring professionals provide person-centered services to
over 450 individuals a year.
The following essential job functions for
a Accounts Payable Clerk comprise a summary of job
duties, requirements, and responsibilities contained in the job
description prepared for this position. The job description will
serve as the primary document in the selection and hiring process
and constitutes the context for incumbent job performance and
evaluation.
POSITION: Fiscal Coordinator
STATUS: Full time
Incumbent serves as Fiscal Coordinator
for the Hopewell Center, responsible for assisting the Fiscal
Director with the overall coordination of the accounting department
and its responsibilities.
DUTIES:
Supervises and directs the activities of
assigned personnel, including making hiring recommendations,
providing orientation and training, evaluating performance, making
work assignments, and providing corrective instruction as needed.
Plans, coordinates, and participates in
forming, maintaining, implementing and executing back-up plans in
staff absences.
Assists in designing, maintaining, and
implementing financial reporting systems, procedures, and internal
control systems as needed.
Prepares financial reports involving the
review of agency payroll, accounts receivable and payable records,
cash receipts, and general ledger reports, and preparation of
monthly and adjusting entries.
Reviews and authorizes requests for
agency purchase orders, check requests and mileage reimbursements.
Reconciles and balances monthly
statements of the various bank accounts, accounts receivable,
payable ledgers and various other accounts to the general ledger.
Assists Fiscal Director in preparing
annual agency budget, Group Home cost reports, and annual audits.
Assists Human Resources personnel with
the administration of all agency benefit plans including health and
life insurance, workers’ compensation claims, long term disability,
and 401(k) plans.
Assists Fiscal Director in completing
required 401(k) administration duties, including annual census and
audit.
Supervises, tracks and ensures all
appropriate staff are enrolled, updated and terminated from all
appropriate benefit plans on an ongoing basis.
Ensures proper and accurate deposits of
all cash receipts and ensures they are made in accordance with
Agency policies and procedures.
Performs related duties as assigned,
assuring the best interest of both the agency and the clients'
welfare.
I. JOB REQUIREMENTS
Bachelor's degree in Accounting or
related field with experience in management and supervision, and
computerized accounting systems.
Thorough knowledge of standard policies
and practices of accounting, auditing, and financial management.
Working knowledge of department computer
programs and software including Microsoft office, Excel, Word,
Access, and computerized accounting systems.
Ability to supervise assigned staff
including making hiring recommendations, providing orientation and
training, evaluating performance, making work assignments, and
providing corrective instruction as needed.
Ability to compare similarities and
differences between data, people, or things.
Ability to compute, perform arithmetic
operations such as figuring, determining charges, balancing
accounts, preparing agency budget, and efficiently use a 10 key
calculator.
Ability to compile, collate, and
coordinate data and make determinations based on data analyses.
Ability to provide public access to or
maintain confidentiality of department information and records
according to State requirements.
Ability to comply with all employer and
department policies and work rules, including, but not limited to,
attendance, safety, drug-free workplace, and personal conduct.
Ability to effectively communicate orally
and in writing with co-workers, other agency personnel, clients,
officials from other government agencies, bank personnel, vendors,
benefit providers, and members of general public, including being
sensitive to professional ethics, gender, cultural diversities, and
disabilities.
Ability to work alone with minimum
supervision and with others in a team environment.
Ability to work on several tasks at the
same time occasionally under time pressure, often amidst frequent
distractions and interruptions.
Ability to understand, memorize, retain,
and carry out written or oral instructions and present findings in
oral or written form.
